We're Hiring: Operations Director

Call for Applications: Operations Director

Modern Fuel Artist-Run Centre is seeking a motivated and organized individual for the full-time position of Operations Director at the Centre, to start at the beginning of April 2017.

A catalyst for cultural activity in Kingston, Ontario, Modern Fuel Artist-Run Centre is in its 40th year of operations. Modern Fuel is a not-for-profit artist-run centre facilitating the presentation, interpretation, and production of contemporary visual, time-based and interdisciplinary arts. Modern Fuel supports innovation and experimentation, and is committed to the education of interested publics and the diversification of its audiences. 


Position Summary:

The Operations Director reports to the Board of Directors and is the lead administrator for Modern Fuel, sharing a co-directorship with the Artistic Director. The Operations Director is a full-time position, ensuring effective development and implementation of organizational goals and strategies, overseeing the Centre’s finances including grant writing and fundraising, recruiting and training all short-term contracts, interns and volunteers and assisting the Artistic Director in the coordination of all Modern Fuel programming. The Operations Director will promote effective management and growth of Modern Fuel’s programs and facilities, support its objectives, and work to enhance its position.

This position is a renewable, 12-month contract, for 35 hours per week and offers health and dental benefits. Gallery hours of Tuesday to Saturday from 12 to 5pm function as the core hours of the position at 25 hours per week and meetings, events, and duties outside of gallery hours contribute to a workweek of 35 hours (on average).


Summary of Key Responsibilities: 

  • Perform basic administrative functions such as office organization and management as well as delegating and overseeing tasks to assistants including filing, record keeping, backing up computers, and purchasing office supplies.
  • Oversee and maintain timelines for all grant applications and grant reports and in collaboration with Artistic Director prepare and write all operating and project grants and all grant reports. Research and apply for funding opportunities for all administrative programs, including: staffing, office equipment and resource upgrades, strategic or capacity building initiatives, facility improvements.
  • Develop and maintain relevant organizational policies and practices such as Board Orientation, HR policies, Strategic Plan, Facility strategies etc. and delegate said responsibilities to the assistant when appropriate (i.e. editing documents, etc).
  • Oversee all financial planning and management, reporting to the Treasurer. (i.e. bookkeeping, budget, cash flow management, etc).
  • Recruit and manage all staff, interns, students and volunteers.
  • Mobilize and increase membership and volunteer participation.
  • Oversee New Media Workspace rentals.
  • Support the development of all communications (press releases, website, social media, Modern Fumes, newsletter, etc.), working in collaboration with the Artistic Director and delegating to assistant when feasible.
  • Coordinate and attend all Board of Director meetings and committee meetings as appropriate.
  • Prepare and distribute agenda and minutes for all Board meetings and AGM.
  • Carry out development and distribution of artist contracts/agreements in consultation with the Artistic Director.
  • Assist Artistic Director in the maintenance of gallery space including wall repairs and maintenance, signage, lighting etc. and delegating to assistant when appropriate.
  • Assist Artist Director in the installation of exhibitions as needed.
  • Ensure that the gallery is open and staffed during operational hours.


The ideal candidate has:

  • An interest in contemporary art practices and artist-run culture, with relevant post-secondary education or at least 3 years of experience in the artist-run centre or not-for-profit sector.
  • Smart Serve Ontario certification
  • Excellent time management and organizational skills with the ability to multi-task.
  • Superior English oral and written communication skills.
  • Strong attention to detail.
  • Bookkeeping and financial experience.
  • Previous volunteer management experience.
  • The ability to work cooperatively in an open-concept office, as well as work independently and in a self-directed manner.
  • Experience working with diverse public audiences. Must be outgoing, friendly and tactful with a demonstrated commitment to excellent service.
  • Fluency with Microsoft Office Suite, Excel and familiarity with both Microsoft and Mac platforms.
  • Experience with social media platforms such as Twitter, Instagram and Facebook.


Applications including a CV and cover letter are due by Friday, March 10 at 5:00pm, and can be sent to mf.hiringcommittee@gmail.com with the subject “Operations Director Application”. 


We thank all those who apply, however only those most qualified will be contacted for an interview.